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Terms & condition
Application form
Apply now
Are you ready for a great adventure and ready to volunteer abroad after reading our volunteer page? It is great news that you will follow the footsteps of a few hundred other volunteers.
You can already apply a couple of months in advance but we also managed it to place volunteers in a couple of days. Everything depends on availability.
Application process
- Complete the application;
- We look if we have availability;
- Upon availability we ask you to complete your application & pay your social contribution/membership fee (for first time volunteers);
- After receiving your completed application we send your volunteer agreement and your password for our volunteerpage.
A few tips before you apply
- Have you read and understood our projects description?
- Do you already know exactly which date you can join our projects?
- Do you have enough funds to take the entire trip (budget for transport to Laos, but also for your stay).
- If you are a group of more than 5 people. Please contact us first.
- We only provide volunteer work by week which means 7 nights.
Changes
Any changes in your planning or volunteering term will be granted upon availability. Every change first need to be notified to your mentor. Your mentor will review if start date or term change is possible.
Cancellations
We understand that plans sometimes change. Nevertheless, people who retreat are very disturbing to our team and local communities that we support.When you for some kind of reason will not be able to make it to our projects please notify us in advance so our local team is not doing unnecessary preparation work for you.
Cancellations
We understand that plans sometimes change. Nevertheless, people who retreat are very disturbing to our team and local communities that we support.When you for some kind of reason will not be able to make it to our projects please notify us in advance so our local team is not doing unnecessary preparation work for you.
Terms & condition
Maybe it sounds strange that as a nonprofit organization we have terms and conditions for our volunteers abroad in Laos. We do this to start with a good understanding between all parties. Many people put a lot of energy in our projects by fundraising and executing them in the field therefore we want all our volunteers to comply with our internal regulations which are also written out in the terms and conditions for volunteering.
Terms and conditions
GENERAL CONDITIONS PARTICIPANTS
You acknowledge that all volunteer work for LLL is facilitated by BELEEF LAOS VZW registered as a non-profit under number 0639.967.396 obtained from the Belgian Department of Justice.
Please read these terms and conditions carefully, this is a legal document that affects your rights.
You acknowledge the terms and conditions set out in this agreement as they relate to your voluntary participation in a program facilitated by BELEEF LAOS VZW, from now on, referred to in this agreement as "we", "our", "we" or "us".
1. Own Risk
You acknowledge and acknowledge that travel to a developing country and / or remote areas may involve risks and hazards including, but not limited to:
- accommodations;
- roads;
- Paths;
- The maintenance or use of a vehicle used for the carriage of passengers;
- Transport disruption by air, train, car, boat, horse or other animal, on foot or by another means of transport;
- Risks associated with food or potable water;
- The consumption of alcoholic beverages;
- Hazards related to wild or other animals;
- physical effort;
- Stolen, lost or misplaced property;
- High altitude;
- forces of nature;
- Social unrest;
- acts of terrorism;
- Accident or illness in remote areas without access to rapid evacuation or availability of medical supplies and facilities;
- Adequacy of medical assistance provided.
You acknowledge and acknowledge that personal injury, illness, emotional trauma, material damage and death may occur due to natural causes or activities of persons or animals. This is due to negligence or for other reasons.
Once accepted in the facilitated program requested by you then:
- Deliver us, our board members, our owners, our employees and all persons or groups associated with us (both in Belgium and in other countries) of all liability;
- Does it mean that you waive any claims against us, our owners, our employees and all persons or groups associated with us, and are expressly aware of all risks associated with participating in one of our facilitated programs.
2. Insurance
For all our facilitated programs, we ask you to complete a medical travel insurance, including emergency evacuation. Unless otherwise stated, this is not included in the activity we facilitate. You accept that we do not cover any health, medical or disability incapacity that a participant adheres to our facilitated activities, in Laos or transit. You agree that we have no liability as to the suitability of an evacuation plan, medical care, equipment or supplies that may be provided during any of our facilitated activities. You acknowledge that injuries may be aggravated or increased by negligent rescue operations or procedures by us or third parties. You refrain from any claims, do not make us liable and / or do not complain of all acts of negligence or injuries caused by the administration of first aid or medical treatment. You acknowledge that you are personally responsible for your own well-being, all risks of property loss or damage, unexpected events, personal injury or illness, emotional trauma and death.
3. Cancellation and refund terms
Do not ask us or our Lao team to waive our refund terms, regardless of the reason. We understand that plans sometimes change. Nevertheless, people who retreat are very disturbing to our team and local communities that we support. Under no circumstances do you require our Laotian partners to apply for refunds or discounts. Making exceptions for some people and not for others is just not fair for us and third parties.
We reserve the right to review rates at any time and without notice. If you have already submitted your application and are accepted by us but have not yet begun with your activity, we will retain the original cost.
As soon as your placement starts, neither we nor our Laotian partner will under any circumstances compensate one of your costs for late arrival, interruption or premature departure of the project environment. Conditions include, but are not limited to, family and / or medical emergencies; dissatisfaction with your placement; visa issues; and general change of your plans.
If you do not comply with the terms and conditions imposed by us or our Laotian partner during your placement in Laos and will be removed from the project environment then you cannot claim any form of refund.
Social contribution/membership fee
The Social contribution will not be refunded under any conditions. Once paid then you are a permanent member of Beleef Laos VZW until you cancel from your side. If you do not comply with our statutes, rules of employment, terms and conditions of any facilitated activity, you will be excluded from our facilitated activities, you are not entitled to reimbursement of the social contribution under any circumstances. Participating in one of our facilitated activities cannot be done before you are in order with your social contribution and official Beleef Laos VZW member. No preparatory material, nor briefing meeting will be held for the participant is member of Beleef Laos VZW.
Accommodation fee
You must pay the total sum of your accommodation costs, the latest 48 hours after arrival at your placemen. Failure to pay in time will result in cancellation of your activity. No reason is valid as a postponement for non-payment of accommodation costs.
Transport costs dedicated to project work.
Some activities, such as but not limited to school building, are not always easy to reach by bicycle. The volunteer is responsible for carrying the costs of transport to more remote projects. We demand great independence from our volunteers. Costs for the volunteer-requested guidance are the responsibility of the volunteer.
4. Vaccinations and the travel pharmacy
Despite all the information you provide, you accept that we are not medical professionals and we do not have any medical expertise. We recommend that you visit your doctor or travel advisory center in good time. It is your own responsibility to determine which required vaccinations and medical procedures you need personally before, during and after placement and to arrange them.
You agree that we are not responsible for the suitability of an evacuation plan, medical care, medical equipment or supplies that may be provided to you during or after placement. You are responsible for your own well-being and you accept and acknowledge any and all risks of personal injury or illness, emotional trauma, property damage and death that may occur as a result of one of our facilitated activities.
5. Travel to our projects
We are not a travel agent, we only facilitate your trip and guide you on the spot. You are responsible for arranging and paying all your airline tickets and other transportation to and from Laos where you will join one of our facilitated activities. Despite providing travel advice, it is your own responsibility to arrive in the project environment in a comfortable, safe manner.
Start and end dates are determined. If you get late in the project environment or you miss a few days of your placement, for whatever reason, we, neither our local team will reimburse you. If you stay extra days before or after the facilitation period, these days will be charged by us or our Laotian partner to the pre-defined cost.
6. Traveling in Laos and transit countries
You are responsible for arranging and paying for any local transportation that you require or wish to use in Laos and any transit countries. It is your own responsibility to use common sense to travel in a comfortable and safe way.
7. Visa
We provide advice on subjects such as visas, passports for, migration laws. The policy can always change without we having a view on it. You are responsible for planning your arrival and departure from Laos and / or transit countries and be in possession of the necessary documents. We are not liable for any costs, financial or other, that you must make in an attempt to enter or leave a country.
8. BELEEF VZW facilitates
BELEEF LAOS VZW facilitates only for our "local partners." You accept that we facilitate activities for which housing, transportation and other activities are regulated by our local partners.
If you are accepted in the requested and facilitated activity, and you paid your social contribution you confirming and releasing us, our employees and all persons or groups attached to us are liable for:
• Negligence or deliberate act or omission of service from our local partners, including, without limitation, their partial or complete failure of the services provided;
• Personal injury or illness, emotional trauma, property damage or death resulting from a service or service provided by our local partners;
• An error, misrepresentation or misunderstanding, intentionally or inadvertently, made by our local partners.
While you apply and were accepted to a particular project, for example “teaching English”, local conditions and needs change. As such, please note: The project descriptions are intended only as a broad overview of your work. It is impossible to offer you the exact details and scope of your work—remember, you are volunteering in Laos where conditions can change in a matter of hours. Being flexible and able to think on your feet are crucial characteristics of a good international volunteer. Moreover, remember that as a volunteer your role is to fit in with your project and not the other way around. We expect you to contribute wherever the need arises, even if it means being involved in an area you were not expecting to work in.
Furthermore, the participant must also note that the staff of our local team have been recruited locally and have never enjoyed the same training as we are. The participants are aware that you cannot get the same professional explanation from the local partner as you are used to in your country. Participants should show a great form of independence.
9. Acceptance
To participate in one of our facilitated programs, you must complete and submit all necessary forms. We reserve the right to refuse your application for any facilitated activity for any reason whatsoever.
We consider the personal information provided by you in the application form or during the application process to be truthful.
You should also deliver all the documents requested, including but not limited to your passport (travel card), at any time. Not delivering or submitting any requested document can also lead to cancellation of the facilitated activity.
10. Volunteer page
If you are accepted into an activity we facilitate, you will also accept our code of conduct on our website and/or volunteer page as well as the code of conduct of our local team. The volunteer page describes our expectations of you and relates to your participation in our facilitated program. We reserve the right to determine violations of the code. If at any time during your placement we feel that you do not respect the code, we and our partner will be entitled to remove you from the project environment. You will not be refunded for any remaining balance of your stay.
11. Documentation
All of our documentation, including but not limited to the website, may contain inaccuracies and typographical errors. We do not guarantee or guarantee the accuracy, completeness or reliability of advice, materials, opinions, statements or other information through our documentation. You acknowledge and acknowledge that the trust in advice, material, opinions, statements or other information is at your own risk.
We reserve the exclusive right to make any changes to our documentation, including but not limited to, the prices, privacy policies, programs and terms of facilitated services, at any time and without notice.
12. Legally binding
The terms in this document are legally binding on you, your family, heirs, administrators, executives and / or legal representatives. By accepting this document, you do not rely on any other oral or written statements made by anyone, which are different from what is stated in this agreement. You agree that any statement not stated in these terms and conditions shall be legally valid in case of a lawsuit.
Upon accepting your connection to the applicable facilitated activity, you certify that you have read this document correctly and have fully understood the content of this agreement. You understand that this is a legally binding and enforceable agreement and you are aware of the legal consequences. You accept these terms completely free and voluntarily, without any warranties, insurance or warranties made by anyone. You declare that all information provided to us is truthful that we trust this information as being accurate.
13. Drugs and other offenses
You acknowledge that you are personally fully responsible for problems with the authorities. Under no circumstances may you require from our Lao team to show any responsibility whatsoever to any authority neither any advisory attitude nor to represent you.
You accept that offenses during your stay in Laos or transit countries lead to immediate removal of the project environment and termination of facilitated activity during your project work but also during your free time.
Upon accepting these terms and conditions, you acknowledge that you are aware of the offenses in Laos and in any transit country and acknowledge that the advice we provide may not be used in any claims.
14. footage
All delivered footage provided by the participant or by third parties in which the participant is present may be used by us or one of our partners in Belgium and / or Laos to achieve the objectives of the organization.
15. minors
Minors who travel without parents and / or guardians should, without exception, provide written consent from parents and / or guardians to us. This written permission must be requested through the national legislation currently in force.
16. privacy
For a perfect preparation of your placement we ask your permission to distribute your provided information to our Lao team. In case you do not allow us to provide this information to our Lao team it is your responsibility when your preparation is incomplete upon arrival. When we are not allowed to distribute your information our team is has limited access regarding your preparation.
You acknowledge that all volunteer work for LLL is facilitated by BELEEF LAOS VZW registered as a non-profit under number 0639.967.396 obtained from the Belgian Department of Justice.
Please read these terms and conditions carefully, this is a legal document that affects your rights.
You acknowledge the terms and conditions set out in this agreement as they relate to your voluntary participation in a program facilitated by BELEEF LAOS VZW, from now on, referred to in this agreement as "we", "our", "we" or "us".
1. Own Risk
You acknowledge and acknowledge that travel to a developing country and / or remote areas may involve risks and hazards including, but not limited to:
- accommodations;
- roads;
- Paths;
- The maintenance or use of a vehicle used for the carriage of passengers;
- Transport disruption by air, train, car, boat, horse or other animal, on foot or by another means of transport;
- Risks associated with food or potable water;
- The consumption of alcoholic beverages;
- Hazards related to wild or other animals;
- physical effort;
- Stolen, lost or misplaced property;
- High altitude;
- forces of nature;
- Social unrest;
- acts of terrorism;
- Accident or illness in remote areas without access to rapid evacuation or availability of medical supplies and facilities;
- Adequacy of medical assistance provided.
You acknowledge and acknowledge that personal injury, illness, emotional trauma, material damage and death may occur due to natural causes or activities of persons or animals. This is due to negligence or for other reasons.
Once accepted in the facilitated program requested by you then:
- Deliver us, our board members, our owners, our employees and all persons or groups associated with us (both in Belgium and in other countries) of all liability;
- Does it mean that you waive any claims against us, our owners, our employees and all persons or groups associated with us, and are expressly aware of all risks associated with participating in one of our facilitated programs.
2. Insurance
For all our facilitated programs, we ask you to complete a medical travel insurance, including emergency evacuation. Unless otherwise stated, this is not included in the activity we facilitate. You accept that we do not cover any health, medical or disability incapacity that a participant adheres to our facilitated activities, in Laos or transit. You agree that we have no liability as to the suitability of an evacuation plan, medical care, equipment or supplies that may be provided during any of our facilitated activities. You acknowledge that injuries may be aggravated or increased by negligent rescue operations or procedures by us or third parties. You refrain from any claims, do not make us liable and / or do not complain of all acts of negligence or injuries caused by the administration of first aid or medical treatment. You acknowledge that you are personally responsible for your own well-being, all risks of property loss or damage, unexpected events, personal injury or illness, emotional trauma and death.
3. Cancellation and refund terms
Do not ask us or our Lao team to waive our refund terms, regardless of the reason. We understand that plans sometimes change. Nevertheless, people who retreat are very disturbing to our team and local communities that we support. Under no circumstances do you require our Laotian partners to apply for refunds or discounts. Making exceptions for some people and not for others is just not fair for us and third parties.
We reserve the right to review rates at any time and without notice. If you have already submitted your application and are accepted by us but have not yet begun with your activity, we will retain the original cost.
As soon as your placement starts, neither we nor our Laotian partner will under any circumstances compensate one of your costs for late arrival, interruption or premature departure of the project environment. Conditions include, but are not limited to, family and / or medical emergencies; dissatisfaction with your placement; visa issues; and general change of your plans.
If you do not comply with the terms and conditions imposed by us or our Laotian partner during your placement in Laos and will be removed from the project environment then you cannot claim any form of refund.
Social contribution/membership fee
The Social contribution will not be refunded under any conditions. Once paid then you are a permanent member of Beleef Laos VZW until you cancel from your side. If you do not comply with our statutes, rules of employment, terms and conditions of any facilitated activity, you will be excluded from our facilitated activities, you are not entitled to reimbursement of the social contribution under any circumstances. Participating in one of our facilitated activities cannot be done before you are in order with your social contribution and official Beleef Laos VZW member. No preparatory material, nor briefing meeting will be held for the participant is member of Beleef Laos VZW.
Accommodation fee
You must pay the total sum of your accommodation costs, the latest 48 hours after arrival at your placemen. Failure to pay in time will result in cancellation of your activity. No reason is valid as a postponement for non-payment of accommodation costs.
Transport costs dedicated to project work.
Some activities, such as but not limited to school building, are not always easy to reach by bicycle. The volunteer is responsible for carrying the costs of transport to more remote projects. We demand great independence from our volunteers. Costs for the volunteer-requested guidance are the responsibility of the volunteer.
4. Vaccinations and the travel pharmacy
Despite all the information you provide, you accept that we are not medical professionals and we do not have any medical expertise. We recommend that you visit your doctor or travel advisory center in good time. It is your own responsibility to determine which required vaccinations and medical procedures you need personally before, during and after placement and to arrange them.
You agree that we are not responsible for the suitability of an evacuation plan, medical care, medical equipment or supplies that may be provided to you during or after placement. You are responsible for your own well-being and you accept and acknowledge any and all risks of personal injury or illness, emotional trauma, property damage and death that may occur as a result of one of our facilitated activities.
5. Travel to our projects
We are not a travel agent, we only facilitate your trip and guide you on the spot. You are responsible for arranging and paying all your airline tickets and other transportation to and from Laos where you will join one of our facilitated activities. Despite providing travel advice, it is your own responsibility to arrive in the project environment in a comfortable, safe manner.
Start and end dates are determined. If you get late in the project environment or you miss a few days of your placement, for whatever reason, we, neither our local team will reimburse you. If you stay extra days before or after the facilitation period, these days will be charged by us or our Laotian partner to the pre-defined cost.
6. Traveling in Laos and transit countries
You are responsible for arranging and paying for any local transportation that you require or wish to use in Laos and any transit countries. It is your own responsibility to use common sense to travel in a comfortable and safe way.
7. Visa
We provide advice on subjects such as visas, passports for, migration laws. The policy can always change without we having a view on it. You are responsible for planning your arrival and departure from Laos and / or transit countries and be in possession of the necessary documents. We are not liable for any costs, financial or other, that you must make in an attempt to enter or leave a country.
8. BELEEF VZW facilitates
BELEEF LAOS VZW facilitates only for our "local partners." You accept that we facilitate activities for which housing, transportation and other activities are regulated by our local partners.
If you are accepted in the requested and facilitated activity, and you paid your social contribution you confirming and releasing us, our employees and all persons or groups attached to us are liable for:
• Negligence or deliberate act or omission of service from our local partners, including, without limitation, their partial or complete failure of the services provided;
• Personal injury or illness, emotional trauma, property damage or death resulting from a service or service provided by our local partners;
• An error, misrepresentation or misunderstanding, intentionally or inadvertently, made by our local partners.
While you apply and were accepted to a particular project, for example “teaching English”, local conditions and needs change. As such, please note: The project descriptions are intended only as a broad overview of your work. It is impossible to offer you the exact details and scope of your work—remember, you are volunteering in Laos where conditions can change in a matter of hours. Being flexible and able to think on your feet are crucial characteristics of a good international volunteer. Moreover, remember that as a volunteer your role is to fit in with your project and not the other way around. We expect you to contribute wherever the need arises, even if it means being involved in an area you were not expecting to work in.
Furthermore, the participant must also note that the staff of our local team have been recruited locally and have never enjoyed the same training as we are. The participants are aware that you cannot get the same professional explanation from the local partner as you are used to in your country. Participants should show a great form of independence.
9. Acceptance
To participate in one of our facilitated programs, you must complete and submit all necessary forms. We reserve the right to refuse your application for any facilitated activity for any reason whatsoever.
We consider the personal information provided by you in the application form or during the application process to be truthful.
You should also deliver all the documents requested, including but not limited to your passport (travel card), at any time. Not delivering or submitting any requested document can also lead to cancellation of the facilitated activity.
10. Volunteer page
If you are accepted into an activity we facilitate, you will also accept our code of conduct on our website and/or volunteer page as well as the code of conduct of our local team. The volunteer page describes our expectations of you and relates to your participation in our facilitated program. We reserve the right to determine violations of the code. If at any time during your placement we feel that you do not respect the code, we and our partner will be entitled to remove you from the project environment. You will not be refunded for any remaining balance of your stay.
11. Documentation
All of our documentation, including but not limited to the website, may contain inaccuracies and typographical errors. We do not guarantee or guarantee the accuracy, completeness or reliability of advice, materials, opinions, statements or other information through our documentation. You acknowledge and acknowledge that the trust in advice, material, opinions, statements or other information is at your own risk.
We reserve the exclusive right to make any changes to our documentation, including but not limited to, the prices, privacy policies, programs and terms of facilitated services, at any time and without notice.
12. Legally binding
The terms in this document are legally binding on you, your family, heirs, administrators, executives and / or legal representatives. By accepting this document, you do not rely on any other oral or written statements made by anyone, which are different from what is stated in this agreement. You agree that any statement not stated in these terms and conditions shall be legally valid in case of a lawsuit.
Upon accepting your connection to the applicable facilitated activity, you certify that you have read this document correctly and have fully understood the content of this agreement. You understand that this is a legally binding and enforceable agreement and you are aware of the legal consequences. You accept these terms completely free and voluntarily, without any warranties, insurance or warranties made by anyone. You declare that all information provided to us is truthful that we trust this information as being accurate.
13. Drugs and other offenses
You acknowledge that you are personally fully responsible for problems with the authorities. Under no circumstances may you require from our Lao team to show any responsibility whatsoever to any authority neither any advisory attitude nor to represent you.
You accept that offenses during your stay in Laos or transit countries lead to immediate removal of the project environment and termination of facilitated activity during your project work but also during your free time.
Upon accepting these terms and conditions, you acknowledge that you are aware of the offenses in Laos and in any transit country and acknowledge that the advice we provide may not be used in any claims.
14. footage
All delivered footage provided by the participant or by third parties in which the participant is present may be used by us or one of our partners in Belgium and / or Laos to achieve the objectives of the organization.
15. minors
Minors who travel without parents and / or guardians should, without exception, provide written consent from parents and / or guardians to us. This written permission must be requested through the national legislation currently in force.
16. privacy
For a perfect preparation of your placement we ask your permission to distribute your provided information to our Lao team. In case you do not allow us to provide this information to our Lao team it is your responsibility when your preparation is incomplete upon arrival. When we are not allowed to distribute your information our team is has limited access regarding your preparation.
Application form
We recommend that you use at least a tablet to complete the form.
Depending on your internet speed and our privacy security, it can also take a while for the form to load.
If you are still working with an outdated browser (older than 2015), the form may not load. For personal security reasons, these browsers are not compatible with our registration form. Always try to register through a modern operating system or browser.
Depending on your internet speed and our privacy security, it can also take a while for the form to load.
If you are still working with an outdated browser (older than 2015), the form may not load. For personal security reasons, these browsers are not compatible with our registration form. Always try to register through a modern operating system or browser.